Tip of the week # 585
4 October 2019

Set your work hours to help people find the best time to schedule a meeting (Microsoft Outlook) *

By default, Outlook specifies your work week as 8AM to 5PM, Monday to Friday. This means that if someone is trying to schedule a meeting using the free/busy time shown in the Scheduler they might think you are available. So if you work part time or do not want people to schedule meetings before 9AM or after 4PM, why not change your work days and times.

Here's how:

  1. On the File tab, click on Options.
  2. Click on Calendar (or type the letter c).
  3. Under Work time change your Start time and End time.
  4. Tick or untick the check boxes to reflect your work week.
  5. Press ENTER or click OK.

And no, I'm afraid you cannot have different start and end times for different work days.

Related tips:

  1. Tip 512: Find the best time to schedule a meeting (tip_512.php)
  2. Tip 544: Set up a second e-mail signature for sending messages outside office hours (tip_544.php)
  3. Tip 412: Respond to an e-mail message with a meeting request (tip_412.php)
  4. Tip 350: Set a date using plain English (tip_350.php)


* Unless stated otherwise, these tips were written for Microsoft Office 2010.