Tip of the week # 457
25 August 2015

Move email messages into a recently used folder (Outlook 2010-2013) *

Outlook provides various ways for moving email messages from one folder to another; most probably you use drag and drop. But if you regularly move email messages to the same folder I want to make sure you know you can quickly move (or copy) email messages into one of your ten most recently used folders.

Here's how:

  1. In Outlook, select the message(s) you want to move.
  2. Click on the Move button on the Home tab.
  3. Select the relevant folder. If the folder isn't listed as yet - or not anymore, click on Other Folder at the bottom of the list, type the first letter of the folder in which the message(s) is/are to be stored; keep pressing the first letter until the relevant folder is selected. (Even your folders stored on the OpenText Content Server will be listed.)
  4. Press ENTER.

For right-clickers among you ... step 2 and 3 can also be done by right-clicking the message(s) you want to move.

By the way, if your list of ten folders regularly changes you might prefer to set up Quick Steps; see tip_346.php

Finally, check out these two keyboard shortcuts:

  1. Move Items: CTRL + SHIFT + V
  2. Copy Items: CTRL + SHIFT + Y

* Unless stated otherwise, these tips were written for Microsoft Office 2010.