Tip of the week # 417
6 March 2014

Make changes to your document from the Print Preview and Print page (Word 2010)

Today I’m writing course material, using Word 2010, and the fact that I can no longer edit from the preview mode is doing my head in. Every time I spot a mistake, I have to press Esc to close the Print Preview and Print page, remember on which page I spotted the error, make my required changes, press CTRL+P to go back to print preview, only to spot something else I want to change a few pages down the line. Aaaaahhh! Well, I’m happy to say I found out you can add a Print Preview Edit Mode button on the Quick Access Toolbar.

Here's how:

  1. Click on the arrow on the right side of the Quick Access Toolbar.
  2. Click on More Commands.
  3. In the Choose commands from drop-down list, select All Commands.
  4. Scroll down and double-click on Print Preview Edit Mode.
  5. Click OK.

Next time you think you might want to make changes to your document while previewing it, click the Print Preview Edit Mode button on your Quick Access Toolbar and you get the print preview screen like it was in version 2007. Simply uncheck the Magnifier tick box on the Print Preview ribbon and hey presto. (See tip 273 for further details.)

By the way, the new button will be added at the far end of the toolbar, which might not be the spot where you want it, so if you want you can move it to your desired location on the Quick Access Toolbar; see tip 227 if you need a hand.