Weekly Computer Tip # 405
27 September 2013

Squeeze those last lines on a single page (Word 2007-2013)

Last week I told you how to squeeze a few last rows or columns on a single page in Excel (tip_404.php). There is a similar functionality available in Word, but since version 2010 the option is hidden away. (If you are still using version 2007 you can find the Shrink One Page button on the Print Preview ribbon.) So why not stick the Shrink One Page command on your Quick Access Toolbar?

Here's how:

  1. Click on the Customize Quick Access Toolbar arrow at the far end of the Quick Access Toolbar.
  2. Click on More Commands.
  3. In the Choose commands from drop-down list, select All Commands.
  4. Scroll down and double-click on Shrink One Page.
  5. Click OK.

Next time you want to squeeze those last lines on a single page, simply click the Shrink to Fit button on your Quick Access Toolbar and Word will attempt to shrink the document to one page by slightly reducing the size and spacing of the text.

By the way, the new button will be added at the far end of the toolbar, which might not be the spot where you want it, so if you want you can move it to your desired location on the Quick Access Toolbar; see tip_227.php if you need a hand.