Tip of the week # 532
23 January 2018

Display the total number of messages in a folder, including those you read (Microsoft Outlook) *

By default, Outlook only displays the number of unread items in brackets in blue next to the folder name. If you want you can change it to show the total of both read and unread messages, similar to what you might have noticed happens to the Drafts and the For Follow Up folder.

Here's how:

  1. Right-click the Outlook folder and select Properties.
  2. On the General tab select the Show total number of items radio button.
  3. Press ENTER or click OK.

The setting also applies to your Favorite folders. The total number of all items will appear in green, rather than blue.

Related tips
1. Display your flagged messages in a "For Follow Up" folder - tip_443.php
2. How to sort your folder list the way you want it - tip_276.php


* Unless stated otherwise, these tips were written for Microsoft Office 2010.