Weekly Computer Tip # 347
6 August 2011

Email the current document, presentation or workbook as a PDF attachment (Office 2007-2010)

Do you ever have to send a PDF version of one of your Word documents, Excel workbooks or PowerPoint presentations by email? If so, do you first convert it to PDF and then insert it as an attachment to your email message? If so, you will love this time-saving tip as you can send a copy of your file in a message as a PDF attachment without even having to open Outlook.

Here's how:

1. Click the Microsoft Office Button (back to being labeled File in Office 2010).
2. Click on Send.
3. Click on E-mail as PDF Attachment.

If it isn't a PDF version you're after you might like to know that you can use the E-mail option, rather than the E-mail as PDF Attachment as described in step 3, to send your open document as a "normal" email attachment. See http://www.roem.co.uk/tip_95.html (sent on 1 January (2005)... what was I thinking?!) if you are still using an older version of MS Office.

By the way, if you don't use Outlook as your email reader this option might not work.

Until next week.

PS I’m committed to sharing the best of what I know with others so please don’t keep me a secret. If you enjoyed today’s tip, please forward it to anyone you feel may benefit. Alternatively, feel free to reprint it (with full copyright and subscription information) in your newsletters and message boards.

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