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Weekly Computer Tip # 60

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Post information directly in a folder (Microsoft Outlook)

Do you ever send yourself an email message in order to file it in an appropriate folder for reference purposes? (I used to!) If so, you need to remember that a copy of all sent mail will be saved in Outlook's Sent Items folder which you need to review on a regular basis in order to keep your mailbox size down, thus making it quicker and easier to locate and manage the information you use most often. However,

Did you know ...

In Microsoft Outlook you can post information directly in a folder, without saving additional copies in the Sent Items folder.

Here's how:

  1. In the Folder List select the folder you want to post information in. (This can be your inbox or any other folder you created.)
  2. Click the File menu, point to New, and then click Post in This Folder.
  3. Enter the information you want to post in the form.
  4. Click the Post button on the Standard toolbar.

The new item has been posted in the current folder, identified by its own distinctive icon.

Next week I'll describe how you can add a Post button (or any other button) to the Standard toolbar, saving you even more time.

Until next week.

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April 2004