Tip of the week # 574
5 June 2019

Attach a PDF version of an active document to an email message (Word, PowerPoint, Excel) *

Do you sometimes have the need to send a PDF version of your document to someone? If so, do you first save it as a PDF and then attach it to your email message? Or perhaps you use the Save & Send option from the File menu? But that's four clicks and it can be faster! Especially once you have added the relevant button to your Quick Access Toolbar. (This customizable toolbar can be found in the upper-left corner, next to the relevant Microsoft Office program icon.)

Here's how:

  1. Click on the arrow at the far end of the Quick Access Toolbar.
  2. Click on More Commands.
  3. In the Choose commands from drop-down list, select All Commands.
  4. Scroll down the alphabetical list and double-click on E-mail as PDF Attachment.
  5. Click OK or press ENTER.

If you do this from Excel and your workbook has more than one sheet, the entire document will be converted and attached. Each sheet will be displayed on a separate page.

Related tips:

Save the current document, presentation or worksheet as a PDF - tip_480.php

Attach a copy of an active document to an e-mail message - tip_453.php

Customizing the Quick Access Toolbar - tip_227.php

Selecting commands without using your mouse - tip_220.php

Adding your favourite commands to the Quick Access Toolbar - tip_218.php


* Unless stated otherwise, these tips were written for Microsoft Office 2010.