Tip of the week # 563
25 January 2019

Answer and write prefixed comments below the original message text (Microsoft Outlook) *

By default any reply you send using Outlook appears immediately above the original message. If you want your response to relate to specific parts of the original post, you can turn on inline comments. (Sorry; jargon.)

Here's how:

  1. On the File tab, click on Options.
  2. Click on Mail (or type the letter m).
  3. Under Replies and forwards (fifth from the top) select the Preface comments with box and type the text that will prefix in places where you add your comments.
  4. Press ENTER or click OK.

Next time you respond to an email message you can click anywhere in the body of the original email message and type your answers or comments. Oh, and don't forget to tell your recipients about the inline comments. As a matter of fact, I've created the following Quick Part that I can easily add:

My comments appear in brackets in the body of the original message.
Tip: press F4 and type [Karen ] to flick through them.

With thanks to Frances for this week's tip inspiration!

Related tips:
Finding text in an email message (tip_108.html)
Create and insert frequently used text and graphics (tip_335.php)


* Unless stated otherwise, these tips were written for Microsoft Office 2010.