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Weekly Computer Tip # 203
3 August 2007

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password protect your document (Microsoft Word)

This week's tip has been inspired by a question from one of my weekly tip subscribers. (Thanks for the inspiration, Ruth!) She asked whether it is possible to protect a document with a password. Great way to prevent unauthorized individuals from accessing and/or changing a document.

Here's how:

  1. Open the document you want to protect with a password.
  2. Choose the Tools, Options command.
  3. On the Security panel of the Options dialog box, enter the desired password into the Password to open box and/or the Password to modify box.
  4. Click on the OK button.
  5. Re-enter the specified password(s) in the prompt box(es) that appear(s).
  6. Click on the OK button one more time.

Next time you - or somebody else - opens the document you will be prompted for a password. If someone opens the document as read-only and changes it, it must be saved with a different name.

But a bit of warning ... If you forget your password, you cannot edit the document!

Until next week.

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August 2007