Weekly Computer Tip # 203
3 August 2007

password protect your document (Microsoft Word)

This week's tip has been inspired by a question from one of my weekly tip subscribers. (Thanks for the inspiration, Ruth!) She asked whether it is possible to protect a document with a password. Great way to prevent unauthorized individuals from accessing and/or changing a document.

Here's how:

1. Open the document you want to protect with a password.
2. Choose the Tools, Options command.
3. On the Security panel of the Options dialog box, enter the desired password into the Password to open box and/or the Password to modify box.
4. Click on the OK button.
5. Re-enter the specified password(s) in the prompt box(es) that appear(s).
6. Click on the OK button one more time.

Next time you - or somebody else - opens the document you will be prompted for a password. If someone opens the document as read-only and changes it, it must be saved with a different name.

But a bit of warning ... If you forget your password, you cannot edit the document!

Until next week.

PS I’m committed to sharing the best of what I know with others so please don’t keep me a secret. If you enjoyed today’s tip, please forward it to anyone you feel may benefit. Alternatively, feel free to reprint it (with full copyright and subscription information) in your newsletters and message boards.

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