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Weekly Computer Tip # 190
9 March 2007

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shrinking your presentations (Microsoft PowerPoint)

I'm the first to admit I've been pretty sloppy recently with this tip almost turning into a bi-weekly event. But I was training all day last Friday and I was busy preparing for the house move on Saturday. So with excuses out of the way I'm back with a tip idea from last week's "Boost PowerPoint beyond bullet points" seminar. One of the delegates asked how to reduce the size of all images in a presentation thus reducing the size of your - massive? - PowerPoint file.

Here's how:

  1. Right-click any of the pictures in your presentation.
  2. Select Format Picture from the shortcut menu.
  3. In the Format dialog box, click the Picture tab, and then click Compress.
  4. Under Apply to, click "All pictures in document".
  5. Under Change resolution, click Web/Screen. (This is assuming you will use your presentation for a screen show. If you plan to distribute your presentation as printed pages, click Print.)
  6. Under Options, make sure the Compress pictures check box and the Delete cropped areas of pictures check boxes are selected.
  7. Click OK.
  8. Click Apply.

As always, it sounds more work/more complicated than it is!

By the way, the next PowerPoint seminar will be held on 13th April at the Sun House, Queen Edith's Way, Cambridge. (Yes, THAT Sun House! ;-) To celebrate our new premises I'm offering my tip subscribers a place for the reduced price of GBP195 (+ VAT), saving you 100 pounds! Full details - including a booking form - are available from http://www.roem.co.uk/beyond_bullet_points.html

Until next week.

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March 2007