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Weekly Computer Tip # 178
17 November 2006

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quickly save all email attachments (Outlook)

I'm pretty certain all of you know how to save email attachments in Outlook. I'm also convinced that, amongst us, we could come up with a wide variety of ways to save email attachments. Perhaps you drag and drop the attachment to a folder of your choice? Maybe you right-click the attachment and choose Save As. Or you might double-click on the attachment and choose Save?

Either way, if you receive more than one attachment you might like to know that there is a quick and easy way to save all attachments in one go.

Here's how:

  1. Open the email message that contains the attachments you want to save.
  2. On the File menu, click Save Attachments.
  3. Click OK to confirm you want to save all attachments. (At this point you could deselect one or more of the attachments by simply clicking on its name.)
  4. In the Save All Attachments dialog box specify the folder in which the attachments are to be saved. (To save the files in a new folder click on the Create New Folder button to the left of the Tools dropdown list.)

Now that you have saved your attachments you can reduce the size of your mailbox by right-clicking the attachment and selecting Remove. This is particularly useful if you work somewhere where they have introduced a mailbox quota. (Thanks to Maggie Carr for suggesting a tip on "How to save email messages without attachments" which I've turned into a more general theme.)

By the way, one final warning ... if you get unsolicited email with attachments, it's best to delete the message. OK, you have anti-virus software (you do, don't you?) but there is always the risk that a virus has got through and new viruses are being written every day.

Until next week.

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November 2006