Weekly Computer Tip # 175
27 October 2006

save a slide as a picture (Microsoft PowerPoint)

The other day I did a one-to-one training session with somebody who used PowerPoint as a drawing program to create a picture. He would then copy and paste the picture into Word, where it needed quite a bit of tweaking as the picture, albeit "grouped" in PowerPoint, somehow got ungrouped when we copied it into Word. So I recommended a different approach.

Here's how:

1. Display the slide you want to save as a picture.
2. Choose the File, Save As command.
3. From the Save as type list, select the graphics format you want, such as gif or jpg.
4. If preferred, specify a different file name and/or a different location where the file should be saved.
5. Click the Save button.
6. Either click on the "Every Slide" or "Current Slide Only" button.

You now have an image file and/or folder containing all slides as an image, which can be insert into any program that supports images, sent by email or even included on your website. For example, to insert the picture in Word, simply use the Insert, Picture, From File command.

Finally, if you want to work with an expert to explore your way of using your (expensive!) software, why not book a one-to-one training session. OK, in theory I have plenty of other work, but in practice I'm always looking for a few more great clients! (Thanks for the inspiration - and business - John!)

Until next week.

PS I’m committed to sharing the best of what I know with others so please don’t keep me a secret. If you enjoyed today’s tip, please forward it to anyone you feel may benefit. Alternatively, feel free to reprint it (with full copyright and subscription information) in your newsletters and message boards.

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